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How to Export Mac Mail to PDF without Losing Any Information?

Mark Wills ~ Modified: 22-02-2022 ~ Export ~ 5 Minutes Reading

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Are you also one of the users who are looking for a way to Export Mac Mail to PDF? If yes then you are on the right page.

I noticed many Apple Mail users are seeking the best and free methods to export emails from Mac Mail to PDF. So, I am here with a completely knowledgeable guide.

Apple Mail is the primary desktop email client for Apple’s OS X operating system. This email application can save email data. mbox files. Also, customers can get all emails from a Mac, as every Apple computer includes a free email service. If users want to export the file as a PDF file to use on another system. In the next section, we will explore how to export numerous emails from Apple Mail to PDF.

“Hello there, I have over 500 critical documents in my Apple Mail account, and I need to print off all of the emails in PDF format so that I may send them to my employer. I tried the manual way; however, it did not function effectively for mass conversion, nor did it keep the hierarchy of all folders. So, I’m on the lookout for the ideal solution. Please advise on the most appropriate course of action.”

But, hold for a sec, do you know what the primary reasons are for people to prefer PDF? No need to be concerned. We should start by looking at the causes for this.

Reasons to Export Emails from Mac Mail to PDF

  • A PDF file is a standard document format that is widely accepted around the world.
  • When transferring files, a PDF document can be safely shared.
  • The fact that PDF is compatible with multiple operating systems is an important feature.
  • The Portable Document Format (PDF) is extremely useful for maintaining the structure across multiple devices.
  • When it comes to legal documents, PDF files are favored.
  • A PDF file can contain hyperlinks, images, and other non-text aspects in addition to regular text.
  • As you can see, here is a variety of reasons to choose PDF format to Export Mac Mail to PDF.

Manual Methods to Export Mac Mail to PDF

Here I will show you 2 free methods to export single and multiple emails from Mac Mail to PDF. Both methods are mentioned below:

Method 1: Export Single Emails from Apple Mail

  1. First, open an Apple Mail account.
  2. And open the email that you want to export.
  3. After that click on the “Print” icon from the top corner.
  4. And then browse the saving location to save the PDF file.
  5. Lastly, click on the Save icon to Export Mac Mail to PDF.

Method 2: Export Multiple Emails as PDF

  1. Once again open the Mac Mail account.
  2. And then select one or multiple emails to Export Mac Mail to PDF.
  3. Now from the File tab, select the “Export as PDF” option from the list.
  4. Lastly, choose the saving location and click on the “Save” icon.

As you can see, how simply works manual methods. but manual methods have some limits, which are mentioned below:

Limits and Restrictions of Manual Methods

  • Users can not export selected emails as PDFs.
  • Also, users must have a Mac OS laptop.
  • Apple Mail must be installed on the machine properly.

You don’t want to face these kinds of problems? If yes, then don’t worry. We have other sophisticated methods, which can export complete Mac Mail mailbox to PDF Format.

Method 3: Automatic Solution to Export Mac Mail to PDF

Here we will recommend you most famous and highly preferred solution by IT Expert is NXT Mac Mail converter to Export Apple Mail to PDF. The software has phenomenal features to export complete data of Apple Mail including emails, contacts, calendars, and other data. Also, the software preserves all email header metadata and components including Bcc, Cc, To, Date, Subject, Inline, Fonts, formatting, color, images, video, audio, and other data.

If users have any doubts, then the user can download and install the software for free and see how does the software works.

Why Should User Prefer Automatic Solution?

  • Whereas automatic solutions guarantee a 100 percent right outcome, manual approaches do not provide any assurance that they will provide a correct result to Export Apple Mail to PDF.
  • Furthermore, the data does not pose a security issue.
  • It is simple to utilize the professional approach since it has a user-friendly interface that is suitable for both technical and non-technical users.
  • Additionally, the automatic solution keeps all of the components and features of emails, as well as the hierarchy of folders.
  • Manual procedures need a significant amount of time, whereas automatic solutions export data in a matter of seconds.
  • Users can export data according to their preferences, while the manual technique doesn’t allow for this.

Final Words

Nowadays, moving from one software to another is a frequent process. We have listed several causes and two free manual techniques to export Mac Mail to PDF. We also provided an automated approach to export emails from Apple Mail to PDF in bulk. This software allows users to convert numerous MBOX files into PDF documents for easy data transfer.