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How to Save Gmail Emails to External Hard Drive: Key Methods

Mark Wills ~ Modified: 14-02-2022 ~ Save ~ 6 Minutes Reading

As you most likely know, the whole set-up of Google webmail services offers significant functionalities for your corporate as well as your home life. Gmail, for instance, has nearly become vital for daily communication. Having so much of your business data stored in the cloud, it should be your primary goal to ensure you have your Gmail information saved locally, so you never lose it. You have a lot of choices if you are looking for a way to save Gmail emails to external hard drive.

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Why do we Save Gmail to External Hard Drive ?

Gmail is a free email service created by Google and it empowers you to save messages on the Web. Regardless of whether you need to save Gmail messages on the Web or access them when not connected to the internet, it is expected to save emails from Gmail to external hard drive.

 

Objective to Save Gmail emails with attachments to hard drive-

  1. Unwanted deletion of mailboxes
  2. Keep Mailboxes information from hackers.
  3. If the gadget is stolen, for getting to the Gmail messages again you need to look at the saved data.
  4. Malware and virus attack by means of OneDrive sync.
  5. Gmail provides 15 GB of free storage space. Assuming you hit that cutoff, the message sent to your account won’t be gotten in the inbox.
  6. To use Gmail messages in disconnected mode.

Along these lines, it is strongly suggested that you need to save Gmail to external hard drive.

Different Methods to Save Gmail Emails to External Hard Drive

Here, we will describe the multiple approaches to save emails from Gmail to hard drive so as to secure and protect your sensitive information.

Solution 1- Save Emails from Gmail to Hard Drive in PDF Documents

PDF is a solid document format to save files that can’t be adjusted effectively yet at the same time should be handily shared and printed according to the necessities. It comprises numerous elements like file format is kept up with, little document size in contrast with different formats, files can be safeguarded by a password, and compatibility with any OS.

Read the steps given below to save Gmail emails to external hard drive-

  • Sign in to your Gmail account.
  • Select any message and find the printer logo at the top of that email. Click on this tab to go to the print window.
    go to print option
  • Hit on the Save as PDF option.
    save as pdf option
  • Tap on the Save tab to finish this process
  • Mention a saving location for the messages.
    save emails from gmail to external hard drive

In this way, you can save emails from Gmail to hard drive instantly.

Solution 2-  Use Google Takeout to Save Gmail Emails with Attachments to Hard Drive

Google gives a tool named Google Takeout that assists clients to save Gmail to external hard drive. It offers the facility to save all mailbox information and synchronize them into a single document. From that point forward, we can undoubtedly save Gmail email to external hard drive.

Here are a few significant steps by which you can utilize Google Takeout to save emails from Gmail to hard drive.

  • Log into your Gmail account and select the option Manage your Google account.
  • Select Data & personalization and navigate to Download, delete or make a plan for your data>> Download your data.
    choose download data
  • Choose the Mail checkbox icon and click on the Next tab.
    choose mail option
  • Go to the Delivery method options and hit on Send download link via email.
    choose delivery method
  • Choose the .zip option as your file type and pick any file size (1GB, 2GB, 4GB, 10GB, 50GB).
    select the zip option
  • Tap on the Create Archive option at the bottom of the screen.
    create archive
  • Sign in to your Gmail account and see the sent email by Google Takeout.
  • Tap on the Download Archive button.
  • Now, you will be redirected to the Google Takeout tab and will begin to download free Gmail emails as zip format on your hard drive.
  • This ends the task to save Gmail emails to external hard drive.
    save gmail emails to external hard drive

Solution 3- Using MS Outlook to Save Data

Microsoft Outlook is the most common desktop email client used by professionals. If you want to use a free solution for saving emails from Gmail to hard drive then, install Outlook on your computer. These are the steps-

  • Launch Outlook and tap on Add Account from the File option.
  • Enter the required details like user name, email address, password of your Gmail account, and tap on Finish.
    enter the account details
  • After Gmail configuration completes, tap on the Open & Export menu.
    choose open and export option
  • Then, click on the Export to a file option.
    select export to a file option
  • Next, select the mailbox folders to save.
    choose mailbox
  • Choose any storge location that is your external hard drive.
  • Tap on Finish to exit.
    click on finish

Why these Manual Methods are not Satisfactory?

There are many effects with Google Takeout and other methods that make it a non-effective approach to save emails from Gmail to hard drive. We have referenced these points below.

  1. If in any case, the internet connection is lost during the process in Google Takeout, users need to process similar steps again.
  2. There is no customization feature in this method to save a particular Gmail email message within a date range.
  3. It doesn’t guarantee the total information saved.
  4. It’s an inconsistent method with the highest possibility of saving duplicate emails.
  5. The saving of Gmail emails to external hard drive straightforwardly relies on the quantity of items in the mailbox and the bandwidth of the internet. Henceforth, it can be a tedious task to save Gmail emails with attachments to hard drive using this method.

So, now the question comes if the above approaches are non-ideal then what can be the best way to save Gmail emails to external hard drive?

Well, we got you covered!

Solution 4- An Instant Solution for All Professionals

Your email messages are very precious and even a small amount of data loss can cost you way more than you think. Therefore, in order to avoid the above limitations of manual methods, we suggest you opt for the all-in-one nxtsoftware Gmail Email Saving Tool. It is the best alternate solution for those individuals who are looking to save emails from Gmail to hard drive.

The utility gives the benefit of saving your Google account data in batches to the local hard drive. There are no limitations and downtime associated with it. So, you can choose as many Gmail accounts which you want to be saved to external hard drive.

It is a multi-featured application that facilitates to save Gmail emails with attachments to hard drive. Plus, it comes with many data filter options for selective data saving. Also, you can install it on any of your latest Windows machines like Windows 11, 10, 8.1, 8, 7, XP, Vista, etc.

Last words

In the above article, we have provided both manual and automated solutions to save Gmail emails to external hard drive. Besides, we have also explained the drawbacks of standard solutions. If you are desiring a free solution then go with the manual method. However, since it is not professionally recommended, you can take the help of an automated one to save emails from Gmail to hard drive.