Export Outlook Contacts to Text File – Expert’s Guidance
There are many users out there using Microsoft Outlook as their email client. It is widely popular because of the features that Microsoft provides. However, users often get stuck in a scenario where they need to export Outlook contacts to text file. Not just contacts, but also emails. Users don’t really have a proper solution for such tasks. In addition, many new users without technical knowledge easily get confused & end up losing crucial data files. Text files stores data without formatting & can be accessed easily.
This article that you’re reading consists of the most reliable & safe methods that you can rely on. Furthermore, we are going to discuss the manual solutions as well for the users seeking an open-source solution. If you want to be an expert at this operation, read this comprehensive article carefully. First, let’s have a look at a troubled user query.
A User Who Want to Export Outlook Email as Text File
There can be several reasons why users want to undergo such an operation and they may vary from time to time & user to user. Below is a genuine user query to get a better understanding of what a user goes through.
“Hey, I’m Mike Richardson, willing to ask a question. I’m using Outlook for the past 6 years now. My folders are full & it is really exhausting to manually open and save each & every file. This even consumes a lot of my crucial time. I’m searching for a solution that can easily export all of these files in a simple TXT file at once. This is because a text file is quite easy to access. If there is any solution available, please let me know as I need sincere guidance in this scenario.”
Just like the above user query, we receive tons of emails every day regarding this single issue. Hence, we are here, with a reliable solution that can easily solve users’ trouble.
How to Export Outlook Contacts to Text File Manually?
There are some ways by which we can execute this operation. However, users mostly demand the manual method because they don’t have to spend anything in order to use it. It is simply cheaper. Although it has several limitations that we are going to discuss later.
Follow the below steps respectively to get your results respectively. Don’t miss out on any point if you want to make your operation safe.
For Exporting the Contacts, use these steps:-
Step-1. Firstly, Open the Outlook application & Go to Contacts.
Step-2. Select all the Contacts that you wish to export to a different file format.
Step-3. Now, Click on the File option & then Click on the “Save As” button.
Step-4. Select the Text Only option in the Save as dialogue box.
Step-5. Select the Destination Location & Click on the Save button.
To Export Outlook Messages to Text File, Use these steps:-
Step-1. Open your MS Outlook application & then Select the Emails you want in .txt format.
Step-2. Go to the File button & then Click on the “Save as” button.
Step-3. Select the desired location where you want your save your resultant files.
Step-4. In the save as dialogue box, Select the “Text Only” option.
Step-5. At last, Click on the “Save” button & that’s it.
Know the Limitations of the Manual Method
As we said earlier, the manual method is quite complex & possesses plenty of limitations. Below are all these shortcomings in detail.
- Users must have MS Outlook installed on their system to export Outlook email as text file
- The manual method can convert one file at a time. When it comes to contacts, It makes a whole TXT file for an individual contact.
- The manual method is complex & that is why many new users are most likely to get stuck in between the operations.
- Safety is the most crucial aspect of this operation but the manual method is not always safe. There is no guarantee that the data integrity of the files is maintained or not.
- The manual is slow & it may consume a lot of users’ time to export Outlook contacts to text file. When it comes to emails the time duration can increase even a little more.
Automated Way to Export Outlook Messages to Text File
The automated solution is something that can simplify users’ tasks. It comprises the top-notch advanced tools that can solemnly execute the entire export operation in a secure manner. If you are interested in an automated method for a safer solution, NXT Software is here. It offers a dedicated tool for this operation. IT is designed & developed by experienced developers who focus on each & every small to big detail of the task.
The tool allows users to export Outlook contacts to text file in bulk. Users have plenty of customization options while using the automated tool. In addition, when it comes to the safety of the files, This utility has a security of 360°. It maintains the data integrity & protects users’ data from all potential threats & getting corrupted. You can blindly trust NXT Software if you want a better solution than what the manual method is offering.
Advantages of Opting for the Modern/Automated Approach
There are a pile of benefits that users & organizations can enjoy if they opt for the automated solution. The advanced automated utility can not only counter the limitations present in the manual option but also offers extra features to users. Below are these advantages that help users to reduce their workload.
- The bulk file conversion allows users to save their crucial time & help them invest that time in some other productive events.
- The safety features of this automated solution offer liberty to users to convert their highly confidential & critical data files.
- There is no need for users to install the MS Outlook application in their system to export Outlook email as text file.
- This utility supports all latest versions of Windows operating systems including the latest Windows 11.
- This tool can even convert corrupted or damaged files to well-managed TXT files. It’s quite great to hit two targets with just one arrow.
Conclusion
After thoroughly understanding the aspects of this operation, we can say that most of the users can now easily get their expected results after completing this operation. Even though we know the manual method’s working now, we don’t recommend it for bulk operation. It is just for casual single files.
If you want to export Outlook contacts to text file or emails to a .txt file, the modern method should be your first preference. For a safer & better operation, users are recommended to go for the automated solution. Even several Mircosoft MVPs also recommend that method to users.
