Export Office 365 Mailbox to PST from Admin Portal without Errors

Working with Microsoft’s Office 365 productivity suite has made life so much simple than before. However, when we need to get the cloud data on our local system, it’s quite difficult to do so manually. This is why users want to export Office 365 mailbox to PST from admin portal is a smart way. It clears that users out there are facing serious trouble doing this operation.

This comprehensive article consists of both manual & automated solutions to get the task completed in the given deadline. Moreover, there are relevant images shown with the steps in order to make the tutorial as simplified as it can be. Before we head on to start learning the solutions, let’s begin with the needs of users that make them undergo this operation.

Why Export Office 365 Mailbox to PST from Portal? Know the Needs

It is crucial to be aware of the needs of users for which they want to undergo such export operations. It can help us learn the whole process with the users’ intent & can view the entire process from a better angle. Below are the most common needs of users that make them execute such tasks.

• The first reason is that users can have an extra copy of their data to restore flies just in case they lose or corrupt their data in any circumstance. It can act as a backup file in such scenarios.
• Users can get unlimited access to their data files regardless of the conditions like having internet access & facing server downtime etc. An extra copy of data offers anytime access from anywhere across the globe.
• Considering the increasing rate of cybercrimes, An extra file protects your data from data theft, data breach, phishing, malware, etc. Here the data files act as an additional protective layer to your data files.

Export Office 365 Mailbox to PST from Admin Portal – Phase Ⅰ

Let’s begin with the first phase of the manual method to start getting our desired results. Here users need the admin credentials of the Office 365 account & then they can operate the task using e-Discovery.

Step-1. Log in to your Office 365 account Using Administrator Credentials & then Click on the Admin option.

Step-2. Now, Go to the Security & Compliance tab.

Step-3. Click on the Permissions option & then Click on the eDiscovery Manager checkbox.

Step-4. Finally, Click on the Edit button to start export Office 365 mailbox to PST from webmail.

After this, you’ve successfully added an eDiscovery manager. Now revert back to the Security & Compliance tab & follow the steps in Phase Ⅱ of the manual method.

Export Office 365 Mailbox to PST from Portal – Phase Ⅱ

Step-1. Select the Search & Investigation, then Click on the Content Search button.

Step-2. Click on the New Search icon.

Step-3. Under the Add Condition Wizard, there are several filters available.

• Tick any Condition & Click on Add button to add the filters.
• Click on Modify Option to Opt for a few selected emails.
• After selecting the location, Click on Save & Run button to open up the Save search window.
• Enter Name & Description & then hit the Save button.

Step-4. Go back to the Content Search page & then Click Refresh & open the query.

• Look out for the search results & Click on the Export results button.

Step-5. Click on the Export button to initiate the final operation.

Step-6. Go to the Content Search page & Select the Export tab.

• Click on Export Results & Copy the Key to export Office 365 mailbox to PST from admin portal.

Step-7. Enter the generated Key to the eDiscovery Export Tool, Provide the Destination folder path & Click on the Start button.

Step-8. At last, Click on the Close button.

After executing all these manual steps without skipping any key point, you can find your files in the folder you desired. This method is lengthy & possesses multiple complications that are enough to confuse new users at several points. This is why experts recommend opting for the automated solution for this task. In the next section, you can check why an automated solution is better.

Eliminate Users’ Trouble by Most Trusted Solution

Most users mess up in the manual solution & often end up losing their time & sometimes their data files. The more we learn about complexities, the better we understand why we should not opt for this solution. So what are we left with? The modern solution. It is much better than the manual one in a lot of aspects. Here, a dedicated tool is involved that is developed with complex algorithms to ease users’ workload. It comes with various filters & can execute bulk export of files from Office 365 to users’ desired location.

NXT Software is offering such a tool to simply technology for users. Even new users with basic knowledge can execute the entire process without any difficulties. Moreover, this is the most secure way to export Office 365 mailbox to PST from portal. Their industry experience is what made their software impeccably smart & user trusted. Many of Microsoft’s MVPs recommend this utility for new users as well as experts for increasing efficiency.

Conclusion

We are finally at the end now. Yes, the automated solution is the relief users must be looking for. It is so because the manual method is so lengthy & confusing. We have testimonials of some expert IT professionals who find this task confusing too. Anyways, if you’re looking for a professional solution, then opt for the modern approach as it’s more convenient.

Users need to be aware of the drawbacks present in the manual solution that can cause a hindrance in completing the operation. Selecting the method & the right tool can be tricky for technically unsound users. However, NXT Software is the choice of millions of users & expert IT professionals. This can be your perfect match to export Office 365 mailbox to PST from admin portal in a safe manner.