Want to Backup Gmail To PST File ? It’s Easy If You Do It Smart
Email is an integral part of professional communication in the work environment. While a free or default email application might be fine for your own email account, handling important business messages regularly require more security than a standard email application.
The present email applications, regardless of whether they be Google’s Gmail or Microsoft’s Outlook, have an entire host of productivity-improving tools.
But, do you get overpowered by the large number of messages that turn up in your Gmail inbox every day? How would you try to deal with the significant messages, arrange the others for replies later, and erase the trash, all while keeping your email app secure? Well, Microsoft Outlook email client can assist you with keeping steady over your inbox and never miss a significant message in the future. So, if you are looking to backup Gmail to PST file, check out the following solution.
Why Backup Gmail to PST File – Know the Basic Reasons
Microsoft Outlook is a part of the Microsoft Office suite, proposed to handle individual data in a proficient manner. It was first incorporated for the Microsoft Office 97 pack and has from that point become a basic part for the Office clients. However, it was only an email client at first, presently it offers usefulness for schedules, task manager, contacts manager, note-taking, diary logging, and web browsing. Numerous things put Microsoft Outlook aside from other email applications and make it a significant device for its clients.
There are numerous reasons why a user wants to leave the Gmail service and jump to MS Outlook.
- Taking Gmail backup to PST document might be helpful in the following circumstances:
- Whenever the client totally erases their Gmail account. Then, prior to leaving the account and tidying up Gmail, just backup Gmail email to PST on-premise.
- To protect Gmail messages from being lost in case of an unexpected information loss situation.
- Whenever an employee leaves, just backup Gmail to PST file as thereafter it can be later accessible in any MS Outlook application.
How to Backup Gmail Email to PST File – Standard Method for all Outlook Users
In this section, we will describe the complete procedure to backup Gmail to PST format.
Stage 1- Make Gmail Profile in Outlook
- Open your web browser and sign in to your Gmail account
- Navigate to the Settings icon and tap on the See all settings option
- Go to Forwarding and POP/IMAP tab, scroll down and in the ‘IMAP access’ option, enable IMAP status
- Now, navigate to your control panel and tap on Mail
- In the ‘Mail-setup’ box, hit on the Show Profiles tab, click on Add…
- In the next pop-up, an Add account screen will open, give a Profile name, and tap on Ok
- Choose the Manual setup or additional server types option and tap on the Next tab
- Choose the POP or IMAP option and click on the Next button at the bottom
- Enter the username, email address, Incoming mail server, Outgoing mail server, password, and hit on More Settings…
- Enable the Outgoing server and specify the Advance tab information
Stage 2- Backup Emails from Gmail to PST File using Import/Export Wizard
- Launch Outlook on your system and select your Gmail profile
- Hit on File>> Open & Export and choose the Import/Export function
- Choose Export to a file and tap on Next
- In the ‘Create a file type option’, select Outlook Data file (.PST) and click on Next
- Choose the Gmail account to backup to PST
- Pick the file saving path and hit on Finish tab
This ends the process to backup Gmail to PST file format
Barriers Associated with Manual Approach
At the start of the backup process, the above-mentioned standard method can be easy and necessary. But as your workflow increases and you have a bunch of Gmail data then this approach can become a very annoying practice. In a busy corporate world, it is vital that you can backup Gmail to PST format in a quick and effective way. Here are some shortcomings with the above method-
- Takes up a lot of time to finish the backup
- Needs technical assistance to handle the process effectively
- Prone to data loss issues vert often
- Difficult to make changes during processing
- Possibility of lack of information security
- Displays errors during IMAP configuration
- Can damage embedded email attachments
- Absence of email filter options to backup particular emails
A Professional Solution which you can’t miss at any cost-
After knowing the drawbacks of the manual method to backup Gmail to PST files, don’t get disheartened. There are more reliable and constructive ways in today’s growing IT world that can help you with a higher productivity level.
One such trustworthy and technology-driven application is nxtsoftware Gmail to PST Backup Wizard. It is an all-in-one product available for IT, administrators, non-professionals, small and large businesses. The product gives the facility to the users to take a bulk backup of Gmail emails to PST file format without experiencing any hassle.
We feel that the product should not be inconvenient and difficult to utilize. It should be a delight to utilize! We are exceptionally specialized, and our dedicated development team thrives on all technical challenges. Yet, we always remember that product is more than science – it’s additionally an art. We cautiously design each screen of the product interface in an intelligent manner with the goal that when you use it, it’s an awesome experience for you.
Moreover, a major benefit that you can get with this utility is that you don’t require any Outlook application! Yes, without having any version of the Outlook app on your system, you can execute a flawless backup of Gmail to PST file. All you need is PST files, that’s it!!
12 Reasons why everyone prefers MS Outlook over Gmail at work
There are many reasons that come up with users who switch from Gmail accounts to outlook.
- Efficient online access to messages
- Manage emails your way
- Hub for users who want to integrate across calendar, contacts, and emails
- Assign categories to various email items to stay productive
- Numerous ways to search emails
- Easy management of junk in inbox
- Outlook Contact card shows all details about the user
- Organizing meeting rooms
- Mail tips option
- Better control over sharing and managing calendars
- An easy way to Ignore conversations
- Option to flag email to grab rapid attention
What’s Next?
So, now you know the benefits of Microsoft Outlook over Gmail. And, to sum up we assume you also get a clear idea about the process to backup Gmail to PST file.
Both the advantages of manual and automated are given. So, the choice is yours – and you can choose any approach that best fits your professional requirements. However, we suggest going with the advanced one as it is safer to use. Take a free trial of the software on any of your Windows machines to check out the latest features.
