Best Techniques to Save All Outlook Emails as PDF Documents

This article contains information on how to save all Outlook emails as PDF document format. So, whether you’re looking for free, manual, or professional techniques to do this activity, you’ll find what you’re looking for on this page.

We are all aware that there are a variety of reasons why a user would want to save all of his or her Outlook emails in PDF format. Every user’s motivation for completing this assignment will be unique to him or her.

So, in this post, we’ll strive to present solutions that are designed to meet the needs of each user. But first, let’s take a look at the reasons why this is happening.

Why is it necessary for users to convert Outlook emails to PDF?

Some of the reasons why you should save numerous Outlook emails as PDFs are stated below:

• Compatibility is the primary reason: Users might wish to transfer data from their Windows Outlook account to a Mac or Android device. In order to accomplish this, you must save Outlook email messages as a PDF file, which would be compatible with any operating system.
• Save Outlook emails for future purposes: Another safe method for saving Outlook messages just on local system as a backup mechanism is to use the Save As dialogue box. When saving Outlook email messages as PDF, one has a duplicate of their Outlook email data that can be accessed even if Outlook is not open at the time of saving.

What are the safest and most efficient methods to save all Outlook emails as PDF?

These two ways are widely regarded as the most typical approaches for carrying out this conversion procedure.

• The Manual Process
• An Expert Solution

Let’s begin this by manually saving Outlook email as PDF document

• Launch Microsoft Outlook and pick the emails that need to be saved as a PDF document from the messages list.

• Select the Print option from the File menu on the left-hand side of the screen.
• Make certain to select the “Microsoft Print to PDF” option from the dropdown menu.

• To proceed, click on the Print icon above.
• Give a name to the PDF file and then click on the Save button.

• As a result, you will be able to save Outlook email as PDF document.

Is this the most secure means of doing this task?

It is evident that this approach can only preserve one email at a time. It is tedious and repetitive when saving a large number of emails in PDF format using this approach. Repeatedly completing these processes adds even more time overhead.

Additionally, the manual method discards the associated attachments when converting Outlook emails to PDF. So, it is not preferred by professionals who deem the attached files as something important in their line of work.

A Smart Approach to Save Bulk Outlook Emails as PDF with Attachments

When dealing with a big volume of emails, using a manual way to convert them into PDFs can be time-consuming and laborious. In order to speed things up, there are professional tools accessible. NXT Software is one such program.

With this software, you can easily save all Outlook emails as PDF format without losing information. It keeps the email attachments intact and ensures that no data is lost during the conversion process. Also, the software has a very simple and user-friendly interface. No technical knowledge is required to perform this task.

So, to get an accurate and safe insight into the tool, just download the free demo version of the software. Once satisfied, opt for the full licensed version and easily accomplish your task.

The application also supports conversion to file formats other than PDF, such as its ability to export Outlook mailbox to MBOX, EML, MSG, HTML, etc.

What are the main advantages of this approach?

• With this app, you can save all Outlook emails to PDF with attachments.
• While saving emails, this software preserves all the properties.
• Also, using this app, you can keep the email attachments intact.
• No file size limitation is imposed on the Outlook mailbox to perform this task.
• You can download and run this software on all the editions of Windows OS.
• The software does not require the installation of any supportive application.
• Exporting emails from Outlook data file with a date filter for a certain period range is possible.

Time to wrap up

MS Outlook is without a doubt the most impressive email client available for storing and organizing email messages. However, there are times when a user will require the ability to save all Outlook emails in PDF format for archival purposes. Because of this, we have listed the most effective methods for completing this task.

Both ways are risk-free and protected against malware. You may easily select the option that best meets your requirements. Thanks for reading the information.