How to Reduce Outlook Mailbox Size Issue with Tested Methods?
Introduction: This guide is about how to reduce Outlook mailbox size. So, if you are experiencing the similar problem, this blog will be of great assistance to you.
Outlook application has a unique way of providing services, which distinguishes it from the competition. And if you’re reading this, you’re definitely one of the app’s die-hard fans. As a current Outlook user, you are very certain to get the ‘Mailbox Full’ error notice when trying to access the mailbox.
Once this notice appears on your screen, you must take action to lower the size of your mailbox in order to continue using, sending, and receiving email without encountering any problems. The simplest and most straightforward way to reduce the size of your mailbox is to remove certain non-essential emails and attachments. This may result in some space savings, but it will not be sufficient to resolve the issue in the long run. Fortunately, Outlook has the required tools for resolving the error message in question. Additionally, there are third-party Outlook applications that may be beneficial in resolving this scenario.
In this article, we are going to provide the most beneficial ways to reduce Outlook mailbox size. Therefore, let us examine the challenges that emerge when the size of an Outlook mailbox is raised.
What are the main drawbacks of increasing the size of your Outlook mailbox?
- Low productivity due to Outlook weak performance
- Incapable of sending or receiving fresh email messages, i.e. communication breakdown
- There is a high probability of corruption in an Outlook PST file with large data.
- Data loss as a result of an increase in the amount of corruption in the PST file
- Redundancy of the Outlook application with inability to access the service
The concerns listed above are the most often encountered by customers when their Outlook mailbox size is raised. In addition, there may be a variety of additional concerns that occur. As a result, let us work together to find a solution to this problem.
How to reduce Outlook mailbox size?
There are various ways to determine how to minimize the size of an Outlook mailbox. MS Outlook includes a variety of built-in solutions for reducing Outlook’s size. Apart from manually picking and removing messages, we may also utilize Mailbox Cleaning Up, Compact Now, Auto Compact, Archive Old Messages, and Delete Attached Files.
Method 1: Archive your old emails into Outlook
As the name implies, you may archive your older Outlook messages by moving them from your Outlook inbox to an archive file. Begin by launching Microsoft Outlook.
- Navigate to the File tab and then to Info.
- Clean Up Old Items by selecting Tools from the drop-down menu.
- A pop-up window titled “Archive” will appear; select the option to archive this folder and all subfolders and then pick the file/folder to archive.
- Select the appropriate option. Include items marked “Do Not Auto Archive” to archive files that you do not want to be archived automatically.
- Please click on the Ok button.
Method 2: Use the Compact Now Option
This option is use by so many users to resolve the issue how to reduce Outlook mailbox size. It is the built-in option of Microsoft Outlook application.
- Click on the File menu to begin this process.
- Then, click on the Info, Account Settings, and then account settings again.
- Click on the Data Files, settings and choose the targeted files here and then prese the compact now option.
- Click on the Ok button to exit.
Method 3: With the help of Mailbox clean-up tool
Try to reduce the issue how to reduce Outlook mailbox size with clean-up tool.
- Firstly, you have to click on the File tab.
- Click on the Tools and them Mailbox cleanup
- Here, you may see a variety of choices such as viewing the mailbox size, searching for things that are huge and older than, viewing the deleted file size, and many more.
- You have complete freedom to select anything from the options listed above.
Please keep in mind
The strategies listed above are quite effective for reducing the size of an Outlook mailbox. Please bear in mind, however, that there are certain restrictions to these procedures. It is not possible to lower the size of your Outlook mailbox in bulk. Furthermore, the procedures are quite lengthy and time-consuming. If you do not follow the instructions to the letter, there is a possibility of data loss.
Method 4: Use the professional method to get the accurate result
Third-party utilities simplify the process of managing the size of your Outlook mailbox. These tools are beneficial for compressing or compacting Outlook data files (PST), removing duplicate items from your inbox, and dividing huge PST files. There are several solutions available that can help you to resolve this task namely NXT Software.
With this software, one can resolve how to reduce Outlook mailbox size query in some simple clicks. The application is complete free from any type of risk. Also, the tool allow you to combine multiple PST files into one.
The Final Words
Outlook mailboxes that are too large might cause a variety of problems. We have covered the inquiry in order to resolve them. Listed here are some of the most astonishing and feasible approaches available. It is possible to lower the size of the Outlook Mailbox by employing the recommended ways. The manual solutions listed above have been attempted. They are not without their restrictions. In the event that they suit your needs, you can proceed with them. Alternatively, the expert procedure indicated by above should be used.
