Backup Email IMAP MS Outlook Account

Mark Wills ~ Modified: 15-03-2022 ~ Backup ~ 5 Minutes Reading

If you want to successfully backup email IMAP Outlook, go all the way to the conclusion of this blog to learn how it’s done.

For a variety of reasons, everyone has an online or desktop email account. Various email applications, such as MS Outlook, make it simple to organise messages.

IMAP is the email standard for syncing messages from the server with your email client, although not everyone is aware of it.

Users can view the message topic and body thanks to this sync. To access the messages, we may quickly set up an email client on any digital device.

But why should IMAP email be backed up to Outlook 2010, 2013, or 2016?

Because Microsoft Outlook is the most popular email client for retaining a backup of communications in large enterprises, this is the case.

IMAP allows you to delete or move emails without needing to download them first. All modifications you make on the server will also be reflected in the email client.

As a result, when you backup your data to the Outlook application, whatever modifications you make on the email server will appear in your application as well.

First, let’s talk about why these files need to be duplicated.

The Most Important Reasons to Backup Email IMAP Outlook are Listed Below

The majority of firms using IMAP settings do not want their data to be harmed.

Malware assaults, virus incursions, hack attacks, application malfunctions, and other threats to data can all pose a threat.

These dangers might result in data loss or corruption, which is not good for anyone. This is why users choose to make a backup of their data in order to preserve the copies secure in the event that the original communications are lost.

Now, let’s get to the point of this article: how do you make a data backup?

How can I manually backup email IMAP Outlook 2016, 2013, and 2010?

You must first configure your IMAP server using the Microsoft Outlook application before beginning this method.

Wait for the data to sync after you’ve completed the setup procedures.

Let me warn you: synchronization might take as little as a few minutes or as long as many hours.

Once that’s done, go ahead and do the following:

On your desktop, open Outlook and select File from the File menu.
Select Import/Export from the Open & Export menu to begin the process of backing up IMAP email to Outlook.
Select the Export to a file option from the Import/Export Wizard and click Next.
Then choose Outlook data file (.pst) from the drop-down menu and click Next.
After that, pick the files you wish to export using the Browse option. Select a method for dealing with duplicates.
Click Finish to finish the procedure.

Doesn’t it appear to be simple?

There are, however, certain disadvantages.

Manually Exporting IMAP Drawbacks

This is the simplest of the manual ways, thus it is cover in depth here. This approach, however, is not the ideal for backing up IMAP email to Outlook 2016. The following are some of the disadvantages:

The configuration processes are lengthy, and synchronization may take longer than anticipated.
Certain sentences may be missing, and the folder structure may be screwed up.
There is a considerable risk of data loss or corruption in the mailbox.
The procedure becomes lengthy and wastes a lot of user effort due to the time required for synchronization.
Furthermore, the procedure does not ensure that the operation will be complete without problems.

Do you want to know how to get rid of these disadvantages? Don’t worry, we’ve got some great tricks up our sleeves.

Overcome the Manual Drawbacks of Backup Email IMAP Outlook

To get around the limits, users can utilize the NXT Software to download all of the messages in one go in the format of their choosing.
It is possible to send data in bulk without any revisions or modifications. Even if you merely export selected messages, there is no risk of data loss or corruption.
Yes, you may download certain messages using the Date-filter, which allows you to pick a specified time frame.
With this wizard, you may also just input the credentials for your email server and connect to your account, regardless of the email server you use.

The Benefits of Using Tool to Backup Email IMAP Outlook 2013

There are numerous email formats to pick from in the tool.
For the backup, you may use any email client that is configure with IMAP.
You may export data according to a time period by using the Date-filter.
Delete after Download is a feature that allows you to free up server space.
Only use Incremental Backup to backup new messages.
With the Naming Convention function, you may rename emails in a variety of ways.
Splitting huge Outlook data files into smaller GB or MB ones is possible.

Final Thoughts

Users wish to backup Email IMAP Outlook for safety reasons due to the hazards of data on the internet. The manual method necessitates configuring the IMAP server with the Outlook client and syncing the data.

The modifications perform on the server, however, are reflect in Outlook. Data loss can still occur as a result of this. The utility, on the other hand, will download the messages in their original format without any modifications.